Sherford Trust Privacy Policy

Data Controller

The data controller responsible for this website is Sherford Community Land Trust Ltd.

This website contains links to third-party websites, which have their own data controllers and privacy policies. This privacy policy applies only to this website and the associated work of administering the Trust's Constitution.

Information we collect

  1. We collect information about you, such as your name and contact details,  when you submit an enquiry using our Enquiry form.
  2. We collect information about you when you complete a grant application using the form on this website
  3. We collect information about you, your name and email address, when you subscribe to the Community Newsletter via this website.
  4. We may also collect information about you when you submit a form on this website to add or update details of organisations on our Local Information page.
  5. We will collect annual records of name and address data of householders in Sherford.

Personal Information we collect automatically

When you visit our website, we may collect certain information automatically such as:

  1. Your IP address
  2. How you found our website
  3. The number of times you visited our website
  4. The pages that you visit

How your information is used

We may use your data for the following reasons:

  1. To respond to your grant application
  2. To deal with your enquiry.
  3. To send you a monthly newsletter which you have subscribed to.
  4. Internal record keeping
  5. To update the Local Information page on this website 
  6. To administer our Trust membership and in carrying out the Trust's AGM.

We do not sell your information to third parties. We do not share your information with third parties for marketing purposes.

Retention of data

We only hold your personal information for as long as necessary for the purposes for which we collected your information or for as long as the law requires us to.

When subscribing to our newsletter, you can unsubscribe at any time. The unsubscribe button is at the bottom of the newsletter email.

How we protect your data and keep it secure

Data security is of great importance to us and to protect your data we have put in place suitable physical, electronic and managerial procedures to safeguard and secure data.

Our newsletter is produced using a platform called Mail Jet, in which contacts details of subscribers are stored. Mail Jet is a GDPR compliant and secure platform where the Sherford Trust is the Data controller. 

You can read more about Mail Jets privacy policy here: https://www.mailjet.com/legal/privacy-policy/   

Your rights

You have the right to request:

  1. information about how your personal data is processed
  2. a copy of that personal data
  3. that anything inaccurate in your personal data is corrected immediately

You can also:

  1. raise an objection about how your personal data is processed
  2. request that your personal data is erased if there is no longer a justification for it
  3. ask that the processing of your personal data is restricted in certain circumstances
  4. unsubscribe to the newsletter if you don’t wish to receive any more

If you have any of these requests, get in contact with us at info@sherfordtrust.org.uk

You may also lodge a complaint with a supervising authority in the Member State where you habitually reside or work or where a breach has taken place. Details for the Office of the Information Commissioner in the UK are available at https://ico.org.uk

Links to other websites

We may provide links to other websites from our own website. We have no control over such websites and are not responsible for the content of these websites. This Privacy Policy does not extend to your use of such websites. You are advised to read the privacy policy or statement of other websites prior to using them.

Changes to this policy

Any changes we may make to this privacy policy will be posted on this website www.sherfordtrust.org.uk.

Last updated 21st March 2025.